Job Type: Onsite - Full Time
Education: Bachelor’s Degree
Experience: Junior
Vacancies: 2
Skills: Graphic Design, 3D Graphic Design, Creativity

JOB DESCRIPTION

Event Assistant – Graphic Design Background

1. General Information
• Job Title: Event Assistant – Graphic Design
• Department: Events / Event Management
• Reports To: Event Manager / Assigned Supervisor
• Employment Type: Full-Time
• Duty Station: Head Office and Event Venues
• Job Level: Support Level

2. Job Purpose

To provide creative, graphic design, administrative, logistical, and operational support in the planning, preparation, coordination, and execution of events. The position requires a candidate with a background in graphic design who can develop event-related visual materials, support branding and creative production, and assist with event logistics and on-site execution to ensure high-quality event delivery and client satisfaction.

3. Key Duties and Responsibilities

A. Graphic Design and Creative Support
• Design event-related visual materials, including invitations, banners, posters, backdrops, stage graphics, signage, name badges, brochures, and digital promotional materials.
• Develop creative concepts and visual layouts based on event briefs, client requirements, and brand guidelines.
• Prepare presentation decks, mood boards, event concepts, and visual proposals to support client presentations.
• Adapt designs for print, digital platforms, social media, and on-site event branding.
• Coordinate with the event team to ensure that designs align with event themes, objectives, and client expectations.
• Prepare print-ready artwork and coordinate with printing vendors to ensure quality, accuracy, and timely delivery.
• Revise designs based on feedback from supervisors, clients, and relevant team members.
• Maintain organized digital files, design templates, brand assets, and project artwork.

B. Event Planning and Coordination
• Assist in planning, organizing, and coordinating corporate events, conferences, exhibitions, product launches, weddings, and other assigned events.
• Support the preparation of event schedules, checklists, timelines, and operational plans.
• Assist with venue inspections, site visits, and the preparation of event layouts and branding plans.
• Follow up on assigned activities with internal departments, suppliers, and service providers.
• Ensure that event design requirements and production specifications are communicated clearly to the relevant teams.

C. Event Branding and Production Support
• Assist in implementing event branding, including stage backdrops, directional signage, registration desks, display materials, and promotional installations.
• Check the accuracy, quality, dimensions, colors, and placement of printed and branded materials before and during events.
• Coordinate with printing companies, branding vendors, fabricators, and other creative service providers.
• Assist with the installation, setup, maintenance, and removal of event branding materials.
• Report design inconsistencies, production delays, and quality issues to the supervisor promptly.

D. Logistics and On-Site Event Execution
• Assist in arranging event materials, equipment, furniture, signage, and other required resources.
• Support the transportation, delivery, setup, and collection of event materials.
• Assist with event setup, rehearsals, registration, guest reception, and post-event breakdown.
• Ensure that event branding and visual materials are correctly positioned and presented according to approved designs.
• Support the event team in monitoring assigned areas and resolving routine operational issues.

E. Administrative and Supplier Coordination
• Maintain event checklists, design briefs, artwork approvals, production schedules, and delivery records.
• Assist in collecting supplier quotations and following up on production deadlines and deliveries.
• Maintain accurate records of design revisions, approved artwork, and project files.

4. Qualifications and Requirements
• Relevant experience in graphic design, creative production, event branding, or event coordination is an advantage.
• A portfolio demonstrating graphic design skills and creative work is required.
• Basic computer skills, including Microsoft Word, Excel, and PowerPoint.
• Good verbal and written communication skills.
• Ability to manage multiple assignments, meet tight deadlines, and respond to design revisions.
• Willingness to work flexible hours, including evenings, weekends, public holidays, and on-site event assignments when required.

5. Required Competencies
• Creativity and visual storytelling.
• Strong graphic design and layout skills.
• Attention to detail and brand consistency.
• Time management and task prioritization.
• Communication and teamwork.
• Problem-solving and adaptability.
• Ability to work under pressure and meet deadlines.
• Initiative, accountability, and willingness to learn.

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