Junior Import and Export Documentation Officer

Job Type: Onsite - Full Time
Education: Bachelor’s Degree
Experience: Junior
Vacancies: 1
Skills: Trade Relations, Logistics Management, Communication, Trade Finance

Key Responsibilities
• Documentation Preparation & Verification:Prepare, process, and verify key shipping documents, including Commercial Invoices, Packing Lists, Bills of Lading (B/L), Airway Bills (AWB), Certificates of Origin, and Phytosanitary/Quality Inspection Certificates.Review all documents for accuracy, consistency, and compliance before customs submission.
• Prepare, process, and verify key shipping documents, including Commercial Invoices, Packing Lists, Bills of Lading (B/L), Airway Bills (AWB), Certificates of Origin, and Phytosanitary/Quality Inspection Certificates.
• Review all documents for accuracy, consistency, and compliance before customs submission.
• Banking & Foreign Exchange Processing:Assist in processing Letters of Credit (LC), Cash Against Documents (CAD), Purchase Orders, and advance payment documentation with commercial banks.Follow up on foreign exchange approvals, NBE clearances, and bank permits.
• Assist in processing Letters of Credit (LC), Cash Against Documents (CAD), Purchase Orders, and advance payment documentation with commercial banks.
• Follow up on foreign exchange approvals, NBE clearances, and bank permits.
• Customs Clearance & Regulatory Compliance:Coordinate with clearing agents and customs brokers to submit declarations through the Ethiopian Customs Commission systems (e.g., e-Trade / ASYCUDA / ESW).Ensure correct HS Code classifications, duty calculations, and compliance with local import/export regulations.
• Coordinate with clearing agents and customs brokers to submit declarations through the Ethiopian Customs Commission systems (e.g., e-Trade / ASYCUDA / ESW).
• Ensure correct HS Code classifications, duty calculations, and compliance with local import/export regulations.
• Tracking & Coordination:Track active shipments from dispatch through transit, port handling (Djibouti / Modjo Dry Port / Bole Airport), and final delivery.Maintain routine communication with freight forwarders, carriers, shipping lines, and warehouse receiving teams.Maintain complete, organized physical and digital archives of all shipment files for audit and tax verification.
• Track active shipments from dispatch through transit, port handling (Djibouti / Modjo Dry Port / Bole Airport), and final delivery.
• Maintain routine communication with freight forwarders, carriers, shipping lines, and warehouse receiving teams.
• Maintain complete, organized physical and digital archives of all shipment files for audit and tax verification.

Requirements & Qualifications
• Education: Bachelor’s degree or Diploma in Logistics & Supply Chain Management, International Trade, Business Administration, Accounting, or a related field.
• Experience: Minimum of 1 year of hands-on experience handling import and export documentation in an Ethiopian trade, manufacturing, commercial, or freight-forwarding environment.
• Knowledge & Skills:Familiarity with commercial banking trade instruments (LC, CAD, Advance Payment) and Ethiopian customs procedures.Basic understanding of Incoterms (2020) and standard HS Code lookups.Proficiency in Microsoft Excel, Word, and trade portals/document management software.Strong attention to detail, accuracy in data entry, and file organization skills.
• Familiarity with commercial banking trade instruments (LC, CAD, Advance Payment) and Ethiopian customs procedures.
• Basic understanding of Incoterms (2020) and standard HS Code lookups.
• Proficiency in Microsoft Excel, Word, and trade portals/document management software.
• Strong attention to detail, accuracy in data entry, and file organization skills.
• Languages: Fluency in Amharic and professional working proficiency in English (written and verbal).How to Apply
• Interested candidates meeting the minimum requirements are invited to submit their updated CV and application letter toqinetrading@gmail.comwith the subject line "Application - Junior Import and Export Documentation Officer" or deliver documents in person to Lideta AIA building 6th floor before Deadline Date
• For Information onlyCall - 099 906 6299