General Service Officer

Job Type: Onsite - Full Time
Education: Bachelor’s Degree
Experience: Junior
Vacancies: 1
Skills: Coordinating, Administrative Skills, Organizational Skills

Job Purpose

• To coordinate and manage general service and administrative activities of the organization, ensuring efficient provision of office facilities, supplies, transportation, maintenance, utilities, and other support services required for smooth day-to-day operations.

Key Responsibilities and Duties

• Coordinate and supervise general service and office support activities.

• Manage office facilities, utilities, furniture, equipment, and other administrative resources.

• Ensure offices and working areas are clean, safe, functional, and properly maintained.

• Coordinate procurement and distribution of office supplies and consumable materials.

• Monitor stock levels of stationery, cleaning materials, and other general supplies.

• Maintain proper records of office supplies, assets, and general service activities.

• Coordinate vehicle and transportation services, including vehicle scheduling and utilization.

• Follow up vehicle maintenance, fuel consumption, insurance, and related documentation.

• Coordinate repair and maintenance of office facilities and equipment.

• Liaise with suppliers, service providers, landlords, and other external parties as required.

• Monitor contracts and service agreements related to cleaning, security, maintenance, utilities, and other general services.

• Support the organization of meetings, workshops, trainings, and official events.

• Ensure timely provision of refreshments, meeting rooms, furniture, and other logistical requirements.

• Assist in property and fixed-asset management, including proper recording and physical verification.

• Report damaged, lost, or missing organizational property and follow up on corrective actions.

• Ensure compliance with organizational policies, procedures, and applicable rules.

• Prepare periodic reports on general service activities, expenses, vehicles, supplies, and property.

• Perform other duties assigned by the immediate supervisor.

Required Qualifications

Education: Bachelor’s Degree in Business Administration, Management, Logistics, Supply Chain Management, Public Administration, or a related field.

Experience: 1 year of relevant work experience in general service, administration, logistics, facilities, or related areas.

Required Skills and Competencies

• Good administrative and organizational skills.

• Good communication and interpersonal skills.

• Ability to coordinate multiple activities simultaneously.

• Good record-keeping and reporting skills.

• Basic knowledge of procurement and logistics procedures.

• Good computer skills, particularly Microsoft Office.

• Problem-solving and decision-making skills.

• Ability to work independently and as part of a team.

• Attention to detail and accountability.

• Ability to work under pressure and meet deadlines.

Qualified and interested applicants are encouraged to apply through vertexsacco.hr@gmail.com