Secretary

Job Type: Onsite - Full Time
Education: Bachelor’s Degree
Experience: Junior
Vacancies: 1
Skills: Microsoft 365, Interpersonal Communication, Collaboration

Job Description

Educational Qualification:
• Diploma or Bachelor’s degree in Secretarial Science, Office Administration, Business Administration, Management, or a related field.
• Additional training in secretarial services or office administration is an advantage.

Work Experience:
• Minimum of six (6) months of relevant work experience as a secretary, administrative assistant, office assistant, or in a similar position.

Duties and Responsibilities
• Provide administrative and secretarial support to management and assigned departments.
• Manage incoming and outgoing correspondence, emails, letters, and official documents.
• Schedule appointments, meetings, and other official activities.
• Prepare meeting agendas, minutes, reports, letters, and other official documents.
• Maintain and organize physical and electronic files and records.
• Receive and direct visitors, clients, and phone calls professionally.
• Coordinate communication between management, departments, staff, and external stakeholders.
• Handle confidential documents and information with discretion.
• Prepare, format, print, scan, photocopy, and distribute documents as required.
• Maintain office supplies and follow up on administrative requests.
• Follow up on assigned tasks and ensure timely communication and documentation.
• Assist in organizing meetings, events, and other administrative activities.
• Perform other duties assigned by management.

Key Competencies and Skills
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Good knowledge of Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Good typing, document preparation, and filing skills.
• Strong attention to detail and accuracy.
• Professional telephone, email, and interpersonal communication skills.
• Ability to handle confidential information responsibly.
• Ability to multitask and work effectively under pressure.
• Strong teamwork and coordination skills.
• High level of professionalism, integrity, reliability, and responsibility.