Office Engineer

Job Type: Onsite - Full Time
Education: Bachelor’s Degree
Experience: Senior
Vacancies: 1
Skills: Detail Oriented, Primavera, AutoCAD, Multitasking, Communication

The Senior Office Engineer plays a crucial role in supporting project execution by managing documentation, financial tracking, scheduling, and technical coordination. This position ensures that all project-related administrative, contractual, and technical tasks are accurately maintained and communicated between field teams, subcontractors, and clients. The Office Engineer is responsible for bid documentation, payment processing, schedule updates, and compliance with project specifications.

Key Responsibilities
1. Payment-Related Tasks

1.1.Subcontractor & Vendor Invoices:
• Review and verify payment applications from subcontractors and vendors.
• Ensure compliance with contract terms, work completion, and lien waivers.
• Process payment requests and coordinate with accounting/finance teams.

1.2.Progress Billing & Client Invoicing:
• Prepare monthly pay applications for client billing, including supporting documentation (daily reports, inspection logs, etc.).
• A track retains age and ensures timely release upon project milestones.

1.3.Change Order Management:
• Document and process change orders, including cost impacts and schedule adjustments.
• Maintain a change order log and ensure approvals are obtained.

1.4.Budget Tracking:
• Assist in cost control by comparing actual expenditures against budget forecasts.
• Report variances to the Project Manager.

2. Schedule Management

2.1.Baseline Schedule Maintenance:
• Assist in developing and updating project schedules using Primavera P6 or Microsoft Project.
• Monitor critical path activities and flag delays.

2.2.Progress Updates:
• Collect field data to update schedules and generate progress reports.
• Coordinate with superintendents to ensure schedule adherence.

2.3.Delay Documentation:
• Track and document delays, including weather impacts, RFIs, and change orders.
• Support claims analysis if disputes arise.

3. Technical Documentation for Bids & Construction

3.1 Bid Package Preparation:
• Assist in compiling bid documents, including drawings, specifications, and contract terms.
• Organize pre-bid meetings and respond to bidder inquiries.

3.2.Submittals & RFIs:
• Manage the submittal process, ensuring contractor submissions comply with project requirements.
• Log and track Requests for Information (RFIs) and distribute responses.

4. As-Built & Closeout Documentation:
• Maintain updated as-built drawings and record changes during construction.
• Compile final O&M manuals, warranties, and closeout documents for project handover.

5. Compliance & Quality Assurance

5.1.Contract Compliance:
• Ensure all work aligns with contract documents, codes, and regulations.
• Maintain logs for permits, inspections, and testing reports.

5.2.Quality Control Documentation:
• Track material approvals, test results, and inspection reports.
• Assist in punch list management and deficiency tracking.

Qualifications & Skills
• Bachelor’s degree in Civil Engineering, Construction Management, or related field.
• 5+ Years of experience in construction administration, office engineering, or project controls.
• Experience with payment applications, scheduling, and bid documentation.

Technical Skills:
• Proficiency in Primavera P6, Microsoft Project, AutoCAD, Blue beam, and Pro core (or similar).
• Strong knowledge of construction contracts (e.g., AIA, FIDIC).
• Familiarity with construction accounting (progress billing, retainage, lien waivers).

work Environment & Physical Requirements
• Primarily office-based with occasional site visits.
• Fast-paced, deadline-driven environment.
• Prolonged computer use and document handling.

Performance Metrics
• Accuracy and timeliness of payment processing.
• Schedule adherence and delay mitigation.
• Completeness and compliance of project documentation