OFFICE ENGINEER
Private Client
Job Type: Onsite - Full Time
Education: Certificate
Experience: Entry
Vacancies: 3
Skills: Team Effectiveness, Cost Control, Communication Design, Meeting Management, Organizational Skills
We are looking for an organized, detail-oriented Office Engineer to run the administrative and technical backbone of our projects. You will manage payments, documentation, and meetings, and keep the office running smoothly so the site and management teams can focus on delivery. Junior and experienced are welcome to apply.
Key Responsibilities
Payment processing
• Prepare and process supplier, subcontractor, and contractor payment requests
• Verify invoices against contracts, purchase orders, and approved quantities
• Track payment status, outstanding balances, and due dates
• Prepare interim payment certificates and progress billing documents
• Maintain accurate financial records and coordinate with the accounting team
Documentation and records
• Maintain organized filing of contracts, drawings, correspondence, approvals, and reports, both digital and hard copy
• Prepare, log, and distribute transmittals, material submittals, RFIs, and inspection requests
• Keep drawing registers and document revisions up to date
• Prepare daily, weekly, and monthly progress reports
• Track project documents, deadlines, and approval status
Meeting management
• Schedule meetings and prepare agendas
• Take minutes, circulate them promptly, and follow up on action items
• Prepare meeting materials and progress summaries for management and clients
General office and project support
• Coordinate communication between site, management, suppliers, and clients
• Support procurement: quotations, comparisons, and purchase orders
• Track material deliveries and inventory records with the site team
• Assist with quantity take-offs, cost tracking, and schedule updates
• Handle other administrative and office duties as assigned
Requirements
• Bachelor’s degree in Civil Engineering, Construction Management, or a related field
• [1–3] years of experience in an office engineer, document control, or project administration role (construction experience preferred)
• Strong knowledge of MS Office, especially Excel and Word; AutoCAD or project management software is a plus
• Excellent written and spoken English and [Amharic / other language]
• Strong organizational, time-management, and multitasking skills
• High attention to detail and accuracy with numbers and documents
• Ability to communicate professionally with clients, suppliers, and site teams
• Reliable, discreet, and able to work with minimal supervision
GOOD LUCK!