Job Type: Onsite - Full Time
Education: Bachelor’s Degree
Experience: Entry
Vacancies: 1
Skills: Office Management, Office Administration, Administrative Skills

Job Description

Melostic Trading PLC is seeking a smart, organized, honest and motivated Assistant to support the CEO and COO. The successful candidate will coordinate schedules, communications, meetings, reports and follow-up activities across the company.

Key Duties and Responsibilities
• Manage the daily schedules, appointments and reminders of the CEO and COO.
• Arrange meetings and prepare agendas, minutes and action points.
• Follow up with employees and departments on assigned tasks, deadlines and management decisions.
• Collect daily, weekly and monthly reports from sales, marketing, finance and other departments.
• Prepare short summaries showing completed, pending and delayed activities.
• Draft professional letters, emails, reports, proposals and internal notices.
• Receive and manage telephone calls, emails, visitors and official communications.
• Maintain organized physical and electronic files.
• Coordinate communication between management, employees, customers and suppliers.
• Maintain an updated task tracker and remind responsible employees about deadlines.
• Assist with travel arrangements, appointments and company events.
• Support supplier communication and the organization of import, sales and administrative documents.
• Protect confidential company, financial, employee and customer information.
• Perform other administrative and coordination duties assigned by the CEO or COO.

Qualifications
• BA Degree in Management, Business Administration, Marketing Management, Accounting and Finance, Economics, Secretarial Science, Office Administration or another related field.
• No previous work experience is required.
• Fresh graduates who are confident, responsible and willing to learn are encouraged to apply.
• Good written and spoken Amharic and English.
• Basic knowledge of Microsoft Word, Excel, PowerPoint, email and internet applications.
• Ability to prepare professional letters, reports and meeting minutes.

Required Skills and Personal Qualities
• High level of honesty, integrity and confidentiality.
• Strong communication and interpersonal skills.
• Good organization and time-management ability.
• Punctuality, discipline and personal responsibility.
• Strong attention to detail.
• Ability to follow instructions and complete assignments on time.
• Willingness to learn quickly and accept feedback.
• Ability to handle several tasks and work under pressure.
• Professional appearance and respectful behaviour.
• Confidence in communicating with employees, customers and suppliers.
• Ability to work independently and as part of a team.

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