Secretary

Job Type: Onsite - Full Time
Education: Diploma
Experience: Entry
Vacancies: 2
Skills: Schedule Management, Computer Literacy, Time Management, People Management, Customer Relationship Management

We are seeking an organized, detail-oriented, and dependable Secretary to manage administrative tasks, facilitate smooth daily office operations, and provide efficient support to management and clients. The ideal candidate will possess excellent communication skills, strong scheduling capabilities, and proficiency in office software and clerical duties.

Key Responsibilities & Duties

1. Administrative Support & Office Operations
• Serve as the primary point of contact for visitors, clients, and phone calls; direct inquiries to the appropriate team members.
• Manage, sort, and distribute incoming mail, emails, documents, and courier deliveries.
• Maintain clean, orderly, and professional reception and administrative areas.
• Monitor office supplies inventory, order stock, and liaise with external service vendors.

2. Document Management & Record Keeping
• Draft, proofread, and format official correspondence, letters, memos, emails, and reports.
• Maintain organized physical and digital filing systems for company records, contracts, and confidential files.
• Prepare, photocopy, scan, and archive administrative documents as needed.

3. Scheduling & Event Coordination
• Manage executive calendars, coordinate appointments, and schedule meetings.
• Prepare meeting agendas, send calendar invitations, reserve conference rooms, and take concise meeting minutes.
• Arrange domestic and international travel itineraries, accommodation, and transportation for company staff.

4. Communication & Client Relations
• Greet visitors with a professional and welcoming attitude.
• Address general inquiries regarding office operations, products, or services promptly and accurately.
• Handle sensitive and confidential information with extreme discretion.

Qualifications & Skills
• Education: High School Diploma required; Associate or Bachelor’s degree in Business Administration, Office Management, or related field preferred.
• Experience: 1–3+ years of experience in a secretarial, administrative support, or front-desk role.
• Software Proficiency:Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.Experience with office communication tools (Slack, Zoom, Teams) and basic document management software.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• Experience with office communication tools (Slack, Zoom, Teams) and basic document management software.
• Communication: Excellent verbal and written communication skills.
• Organization: Strong multi-tasking skills, attention to detail, and time-management capabilities.
• Interpersonal Skills: Professional demeanor, adaptability, and strong problem-solving skills under pressure.

Working Conditions & Physical Requirements
• Standard office environment with regular screen time and desk activity.

Remember: all applications must be submitted via the email provided below. any other applications will not be considered!
Email: jobs@meronprintingtrade.com