Assistant to the CEO

Job Type: Onsite - Full Time
Education: Bachelor’s Degree
Experience: Junior
Vacancies: 1
Skills: Task Management, Project Management, AutoCAD, Communication

Città Consulting Architects PLC invites qualified, proactive, and highly organized candidates to apply for the position of Assistant to the CEO.

Required Qualifications
• Educational Background: Bachelor's degree in Architecture, Civil Engineering, or Construction Technology and Management.
• Work Experience: 1–2 years of relevant work experience.
• Technical Skills: Proficiency in AutoCAD (CAD) and familiarity with digital document management and office productivity tools.
• Communication Skills: Strong written and verbal communication skills, including professional correspondence and reporting.
• Personal Attributes: Excellent organizational and time-management skills, attention to detail, initiative, adaptability, and the ability to handle multiple tasks and respond promptly to unforeseen office needs.

Key Responsibilities
• Project Follow-Up and Coordination: Monitor project progress, follow up on pending actions, coordinate with relevant personnel, and report updates to the CEO.
• Correspondence and Document Control: Prepare and follow up on correspondence, receive and dispatch documents, maintain proper records, and ensure systematic filing and retrieval of company documents.
• Task and Office Activity Management: Track assigned tasks, follow up on deadlines, monitor daily office activities, and prepare regular activity and progress reports.
• Operational Support: Identify emerging office needs, respond to unforeseen circumstances, and promptly address operational gaps to ensure continuity of office activities.
• Tender and Business Opportunity Monitoring: Regularly browse relevant websites, procurement portals, and other platforms to identify open tenders and business opportunities, and promptly report relevant findings to the CEO.
• Events and Professional Development: Identify and assess relevant exhibitions, industry events, conferences, and training opportunities for the company and its employees.
• Meeting Coordination: Organize, facilitate, and follow up on daily, weekly, and monthly meetings, including preparing agendas, recording minutes where required, tracking action items, and ensuring timely follow-up.
• Digital Presence and Company Profile: Assist in managing and updating the company's website or webpage, maintain and improve the company's profile on social media platforms, and support the presentation of the company's services and project portfolio.
• Administrative and Technical Assistance: Provide day-to-day administrative and basic technical support to the CEO and other departments as required.

Desired Competencies

The ideal candidate should be a self-driven, resourceful, and dependable professional who can work independently, anticipate the CEO's needs, prioritize competing assignments, and ensure that important tasks, documents, deadlines, and follow-ups are not overlooked.

Salary - Negotiable

Application

Interested and qualified applicants are invited to submit their CV and relevant supporting documents through Telegram@CITTA12345 (Telegram Channel)

Company: Città Consulting Architects PLC