Job Type: Onsite - Full Time
Education: Bachelor’s Degree
Experience: Intermediate
Vacancies: 1
Skills: Human Resources Management, Microsoft 365, Property Management, Administrative Skills

Building Maintenance & Inspections: Conduct regular inspections of building structures and facilities to identify and address repair or renovation needs.

Contract Management: Oversee and negotiate contracts with vendors and service providers

(security, cleaning, IT, etc.). Act as the primary liaison between vendors and the Association’s

Board.

Utility Oversight: Monitor utility usage, implement cost-saving strategies, and ensure timely

settlement of bills for essential services (water, electricity, etc.).

Safety & Cleanliness: Maintain the safety and cleanliness of all common areas, including corridors,

reception, parking lots, and outdoor spaces.

Repairs & Scheduling: Schedule routine and emergency maintenance for critical systems

(generators, water pumps, electrical, water systems).

Operational Control: Oversee centralized operations, including parking space allocation, waste

disposal, and building security.

Technician Coordination: Identify and coordinate with reliable technicians for immediate repairs

and maintenance needs.

Staff Supervision: Manage and evaluate the performance of the building receptionist, cleaning

staff, and security personnel

Owner & Resident Communication: Communicate with apartment owners regarding financial

contributions and provide timely updates to the Board Committee.

Financial Administration: Manage collection and deposit of all due payments from members,

maintain financial records, report on unpaid dues, and ensure expenditures align with approved

budgets.

Database and Contract Management: Establish and update a comprehensive database of

owners, residents, and current occupants. Keep up-to-date copies of all lease/rental contracts,

owner identification, and resident registration forms to ensure regulatory compliance, emergency

contact readiness, and effective access control.

Logbook management: keep detailed logbook for building and utility inspection and maintenance,

vendor visits, security incidents and residents’ complaints.

Reporting: Prepare and submit monthly reports on maintenance, repairs, safety issues, and

financial expenditures to the Board Committee.

Agency Coordination: Liaise with relevant agencies to secure services and fulfill necessary

formalities for residents’ needs.

Other Duties: Perform additional related tasks as assigned by the Board Committee.

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