Procurement Officer
Private Client
Job Type: Onsite - Full Time
Education: Bachelor’s Degree
Experience: Intermediate
Vacancies: 1
Skills: Market Research, Performance Management, Procurement, Enterprise Resource Management
We are looking for a motivated and detail-oriented Procurement Officer to join our leading import and export team. In this role, you will support senior supply chain managers and project teams with supplier sourcing, bid evaluations, contract drafting, purchase order management, and detailed procurement documentation to ensure seamless operational support.
Key Responsibilities & Operational Duties
A. Requisition & Order Processing
Review, validate, and process incoming purchase requisitions from internal departments for completeness, budget availability, and proper authorization.
Translate departmental requirements into accurate procurement specifications, scope of work (SOW), or bills of quantities (BOQ).
Issue formal Purchase Orders (POs) and contracts to selected vendors through standard operating procedures or ERP systems.
B. Strategic Sourcing, Tendering & Bidding
Conduct market research and gather price intelligence to identify reliable suppliers, distributors, and service providers.
Prepare, publish, and distribute tender packages, Requests for Information (RFIs), Requests for Quotation (RFQs), and Requests for Proposal (RFPs).
Organize, evaluate, and compare supplier bids using a standard technical and commercial analysis framework
C. Vendor Relationship & Performance Management
Build and maintain an up to date database of pre-qualified vendors, contractors, and specialized service providers.
Negotiate pricing, payment schedules, volume discounts, warranties, and delivery lead times to secure optimal terms.
Manage vendor inquiries, claim settlements, and corrective action plans when suppliers fail to meet contractual standards.
D. Contract Administration & Compliance
Assist in drafting, reviewing, and formalizing purchase contracts, Service Level Agreements, and non-disclosure agreements.
Track contract milestones, deliverables, payment schedules, and expiration dates to ensure timely renewals
Enforce strict compliance with internal procurement policies, anti-corruption rules, legal frameworks, and ethical guidelines.
E. Inventory, Logistics & Receiving Coordination
Collaborate with storekeepers, warehouse personnel, and logistics agents to confirm receipt of materials against POs and shipping documents.
Participate in physical inspections of delivered goods to verify quantity, specification compliance, and overall quality.
Oversee return procedures and claim processing for damaged, defective, or non-conforming items.
Work with inventory teams to monitor safety stock thresholds and reorder points to prevent stockouts or over-purchasing.
F. Financial Verification & Invoice Reconciliation
Investigate and resolve pricing discrepancies, tax differences, or missing documentation with suppliers and finance teams.
Monitor purchasing spend against approved departmental and project budgets.
G. Reporting, Auditing & Documentation
Maintain organized, complete, and audit-ready procurement files (digital and physical archives).
Generate weekly and monthly procurement progress reports, cost-saving analyses, and lead-time summaries for management.
Support internal and external auditors by providing required procurement records, bid files, and contract registers.
Job Qualifications & Specifications
Education First degree from a recognized University / College in Business Administration / Management / Economics / Marketing Management / Procurement & Supply Management.
Experience: 2 years & above
Technical & Functional Competencies
Solid understanding of purchasing processes, tendering practices, and supply chain fundamentals.
Proficiency in MS Office Suite (advanced MS Excel skills for comparative cost analyses)
How to Apply
Interested candidates can submit their CV through: https://yes-recruitment.vercel.app/apply?job=46b7cf2a-e8e...
note: Only shortlisted candidates will be contacted